Sooner Association of
Division Order Analysts

Policies and Statements

The SADOA Job Bank is provided to facilitate the placement of Division Order Analysts with current openings we are informed of in the Tulsa area.  Due to the recent downturn in the industry, we are also advertising open positions in other areas.  SADOA does not advertise jobs for "agencies".


Employers may contact administrator at to submit listings.  Listings will remain on this site until notified to remove the job due to placement, or 60 days, whichever occurs first. 





JOB TITLE:   Division Order and Title Analyst

JOB CODE:   851

POSITION:    Employee

FLSA:             Non-Exempt

EEO Classification:    Administrative Support

DEPARTMENT:        Oil and Gas Management

REPORTS TO:           Oil and Gas Administration Supervisor

EFFECTIVE DATE:   6/7/2018

SUMMARY: Responsible for determining ownership of minerals, calculating mineral acres, verifying purchaser division orders and determining obligations under title requirements


  • Review assignments, deeds, trusts, last will and testaments, affidavit of heirships, court orders and title opinions to determine ownership of minerals
  • Verify purchaser division orders to ensure the correct decimal interest is shown
  • Determine obligations under title requirements before payments are rendered
  • Assists and cross train within administration team as necessary
  • Performs other related duties as assigned by management


  •  Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or               equivalent combination of education and experience
  •  Three (3) to five (5) years of division order or title experience
  •   Knowledge of Microsoft Office products (i.e. Excel, Word and Power Point)
  •   Familiar with web based mapping tools (i.e. ArcGIS, Drilling Info, etc)
  •   Ability to understand legal descriptions
  •   Excellent judgment and decision making skills
  •   Highly organized and proficient in managing multiple projects
  •  Ability to work across diverse personalities and agendas at various levels of seniority across organizations to achieve goals
  •   Excellent interpersonal skills
  •   Must be a team player, a self-starter with a can do attitude


  • Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
  • Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.


  • Continually required to sit, talk/hear and utilize visual acuity to operate equipment, read a computer monitor and use a keyboard.
  • Occasionally required to lift/push/carry items less than 25 pounds




Division Order Analyst II

Job Location US-OK-Oklahoma City            Posted Date (11/7/2018 9:37 AM)  Job ID 2018-9151

Category Land & Land Administration - Division Orders


Prepares and maintains divisions of interest for producing properties. Conducts complex analyses and interpretations of leases, division orders, contracts, deeds, probates and assignments. Obtains curative materials as needed. Determines division of interest and timely payment of royalties. Monitors production reports, well expenses and contracts. Prepares request for payment to leaseholders and partners.  Works independently with minimal guidance using advanced knowledge and experience to complete more complex tasks.


Essential Functions:

·        Analyzes titles, curative documents and title opinions

·        Responsible for new well set-ups

·        Creates and maintains ownership, suspense and title records in accordance with company policies and legal requirements

·        Creates Division Orders, supplemental Division Orders or Transfer Orders

·        Revises working interests and royalty interests based on deeds, assignments, judgment and decrees

·        Monitors well reports within a given area

·        Updates company ownership records and issues Division Orders or Transfer Orders

·        Ensures timely payment of royalties in compliance with state statutes to avoid punitive interest penalties

·        Resolves revenue and joint interest billing discrepancies

·        Promotes and maintains good communications with partners, operators, producers and royalty owners

·        Serves as a team member on various land or systems projects

·        Assists with special projects


Education and Work Experience:

·        8+ years of land records, titles, leases and Division Order experience

·        Bachelor’s degree preferred

To Apply:



JOB SUMMARY: Responsible for reviewing ownership changes and updating division of interests and division orders, setting-up new well division of interests, reviewing title opinion requirements, coordinating new well set-ups, preparing state escheat reports and reconciling payments, resolving title disputes and suspense items, processing gas contracts, and analyzing and calculating interests. 


  1. Review assignments, deeds, trusts, probate documents, affidavit of heirships, and court orders that affect ownership changes; update division of interests and issue revised division orders.
  2. Set-up new well division of interests based on title opinions and pay sheets; prepare and issue division orders.
  3. Review title opinion requirements for company impact; secure curative documents from owners, operators, landmen and attorneys prior to distribution of revenue.
  4. Coordinate new well setups with gas representatives, accounting, and operators.
  5. Prepare annual state escheat reports and reconcile payments for each state; research owners for escheat and perform due diligence; file state reports and remit payments to states.
  6. Research and resolve title disputes and suspense items.
  7. Process multiple gas contracts for single wells using inflated decimals or burden based systems in compliance with the Oklahoma Production Revenue Sharing Act.
  8. Analyze and calculate working, overriding and royalty interests using lease and acreage data
  9. Perform related responsibilities as required or assigned.


Knowledge and Skill:

  • Proficient in the use of Microsoft Office products including word processing and spreadsheet applications.
  • Previous experience using Enertia Software preferred.
  • Working knowledge of division order revenue distribution software.
  • Excellent judgment and decision making skills.
  • Ability to demonstrate patience and care in handling inquiries from interest owners.
  • Knowledge of legal descriptions and land title documents.
  • Knowledge of basic division order concepts, estates, and calculating decimal interest.
  • Ability to work independently and in a team based environment.

Required Education/Experience

  • Bachelor’s degree in business or related field, or equivalent experience and training.
  • Five to seven years of directly related experience.

Applicants can apply by sending their resume to Jennifer Rose at




Holland Services is actively contracting with Division Order Analyst professionals in the Oklahoma City and surrounding area.  The Division Order Analyst will establish and maintain the record title ownership of oil and gas properties to insure the accurate payment of royalty and working interest revenues, and the billing of well costs. 

We are looking for self-driven, career minded contractors who are experienced in the field of Division Order Analyst and can jump in with both feet and hit the ground running.  Our culture is fast-paced, and results driven.  If you consider yourself the leader of the pack and possess a wealth of knowledge in land and mineral title work, we'd like to discuss the opportunities that we currently have available.   

We look forward to speaking with you soon.


  • Execute knowledge as it pertains to counties surrounding the Oklahoma City area
  • Under limited oversight, analyzes and interprets ownership documents and title opinions for input and maintenance of ownership systems
  • Analyze title opinions, land contracts, operating agreements, oil and gas leases, broker reports, curative, well and regulatory documents, conveyances, probate and heir-ship data and other legal documents to determine ownership and lease burden relationships for production proceeds from oil and gas wells
  • Review, interpret and understand complex legal/title documents and agreements establishing ownership or supporting changes or transfers in ownership. (i.e. – able to perform a detailed analysis of title opinions, leases, farm-out agreements, assignments, AFE’s elections and joint operating agreements)
  • Gather, organize, calculate, establish, analyze, verify, and maintain accurate revenue and joint interest billing divisions of interest from title opinions, mineral ownership reports, curative documents, and various agreements
  • Assists with research, problem solving and other assigned special projects.


  • Reside in Oklahoma City or surrounding area
  • Minimum of 5 years of related Land or Title experience; or a bachelor’s degree accepted in combination with 3 years of related experience
  • Microsoft Office Suite: Word, Excel, Outlook Email and overall computer literacy
  • Professional verbal and written communication skills
  • Adaptable to independent and team-based environments
  • Strong mathematical aptitude, problem solving and decision making 
  • Demonstrable experience working in a fast-paced environment, under occasionally stressful conditions and meet deadlines as assigned
  • The ideal candidate will be organized in keeping folders and projects updated as well as understanding the need to communicate the status of same with your assigned POC and Project Manager

TO APPLY:  Submit your resume to: or apply directly via our website:


Owner Relations Call Center Agent

Company Overview

Oildex is transforming the way oil and gas companies manage their financial operations. Over 250 operators, 61,000 suppliers, dozens of financial institutions and millions of mineral rights owners in North America use the Oildex Network to seamlessly and securely collaborate across their financial supply chains, automate key business processes, eliminate the high cost and errors of paper, and obtain access to key data to make more informed business decisions.

Position Summary

We are seeking candidates with oil and gas accounting/land experience to join our call center services team. Oildex provides owner and vendor relations call and email support services to several companies. These are typically work from home positions and all training/equipment is provided.

Required Skills and Abilities:

  •          Demonstrated ability to manage multiple tasks and clients.
  •         Ability to multi-task between several critical client situations at the same time
  •        Ability to professionally interface with clients over the phone or through email.
  •          Strong self-motivation, and the ability to work both independently or with a team. 
  •          Strong organizational skills, sets priorities and meets deadlines.
  •          Excellent written, oral and interpersonal communication skills.
  •          Preferred Bilingual in Spanish/English

Essential Duties and Responsibilities:

  •         Answer incoming owner relations call regarding various issues, including: revenue, land, division orders, JIB, A/R, and A&P.
  •         Log owner inquiries in a case tracking system and follow-up on outstanding unresolved inquiries.
  •         Responds promptly to companies needs and adds value by building relationships and trust through client interactions and             manages difficult or emotional situations.


  •          2-5 years of industry related experience and/or training in the field of revenue accounting and/or land, JIB, A/P,                             regulatory, marketing, or production. 
  •         Proficiency in all Microsoft Office applications and various oil and gas software programs.


·          High School degree or equivalent

Additional Information:

  •          We offer a great remote opportunity for an experienced professional in oil and gas/land experience.
  •           The Company is headquartered in Denver, Colorado, with major offices in Houston, Texas and Calgary, Alberta.  This                  position can be located anywhere in the United States.
  •           Oildex is committed to providing equal treatment and equal employment opportunities to all applicants and employees.                Oildex is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard        to race, color, sex, age, national origin, religion, sexual orientation, and gender identity, status as a veteran, basis disability or        any other federal, state or local protected class.

Interested applicants should send their resume to



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